Invite, Approve, and Manage Members

The Members panel shows who has joined your Space. In an Open Space, people can join without approval. In a Private Space, an admin must approve each request before that person can view the content or post.

For the steps students follow, see Join a Space and Post as a Student.

Open the Members panel

On the Space page, open Space options (⋮) and choose Members, or use the Members control in the Space header when available. The panel has two tabs:

Active: People who can participate.
Pending: Requests to join a Private Space that need approval.

Members panel Active tab listing owner and several student members with Remove actions — Active shows the current roster. Owners are labeled; other members can be removed by admins.

How people get on the roster

Space access	How membership starts
Open	Visitors can view Topics. When they choose Create a post, they can sign in and join without waiting for approval.
Private	Non-members see a lock screen and choose Request access

Students see Request Pending until an admin reviews their request.

Private Space from the student side showing Request Pending after access was requested — After Request access, the student waits. Content stays hidden until an admin approves.

Vivipod sends an in-app notification when someone requests access. You can also enable email notifications.

Notification panel showing a private Space membership request — Join requests appear in notifications so you can jump back to the Space and approve.

Approve pending requests

Open Members → Pending. Each request shows the person who asked to join. Choose Approve when they belong in the section.

Members panel Pending tab with a join request and Approve action — Review each person in Pending and choose Approve to let them join.

After approval, the person moves to Active. They receive a membership approval notification and can open Topics and post.

Members panel Active tab after approving a pending member — Approved members appear under Active and can enter the Private Space.

Remove members

On Active, use Remove when someone leaves the course, joined the wrong section, or should no longer have access. Removal is immediate for that Space; it does not delete their Vivipod account.

Members panel showing multiple active members with Remove controls — Remove members from the Active tab when your class list changes.

Choosing access for your class

Open early, private later. Let students join from the shared link in week 1, then switch the Space to Private. Existing members keep access; new visitors need approval.
Private from day one. Share the link only with the roster; approve requests as they arrive.
Review posts separately. Membership approval controls who can enter a Private Space. Topic moderation lets you review each Post before other people with access to the Space can see it.

Checklist

Space options → Members
Pending → Approve (private Spaces)
Active → Remove when needed
Confirm students can open Topics and post

Next steps

Review and publish pending posts after the class has joined
Share a Space for link, Canvas, or embed
Comments and feedback once people can see published posts