The Members panel shows who has joined your Space and what each person can do. In an Open Space, people can join without approval. In a Private Space, an owner or admin must approve each request before that person can view the content or post.
For the steps students follow, see Join a Space and Post as a Student.
Prefer to watch first? This two-minute video walks through the Members panel: approving and rejecting join requests, making a teaching assistant an admin, removing a student, and switching between Open and Private.
Open the Members panel
On the Space page, select Members beside the Space name. When join requests are waiting, the button shows how many. The panel has two tabs:
- Active: People who can participate, with an owner or admin label where it applies.
- Pending: Requests to join a Private Space that need approval. Owners and admins see this tab.
Roles: owner, admin, and member
| Role | What they can do |
|---|---|
| Owner | Everything below, plus change the Space's name, URL, and access, delete the Space, make or remove admins, and remove members. Each Space has one owner: the person who created it. |
| Admin | Add, edit, and delete Topics; publish or unpublish posts in moderated Topics; approve or reject join requests; react to any post and send private reactions. |
| Member | View Topics, post, comment, and react where a Topic allows it. |
Admins are useful when you teach with a TA, a co-instructor, or student leaders who run discussion sections.
How people get on the roster
| Space access | How membership starts |
|---|---|
| Open | Visitors can view Topics. When they choose Create a post, they can sign in and join without waiting for approval. |
| Private | Non-members see a lock screen and choose Request access |
Students see Request Pending until an owner or admin reviews their request.
Vivipod sends an in-app notification when someone requests access. You can also enable email notifications.
Approve pending requests
Open Members → Pending. Each request shows the person who asked to join. Choose Approve when they belong in the section, or Reject if they don't.
After approval, the person moves to Active. They receive a membership approval notification and can open Topics and post.
Make a TA or co-instructor an admin
Only the Space owner can change roles. On Active, select ⋯ next to the person and choose Make admin.
The person gets an admin label and a notification that their role changed. To undo it, open the same menu and choose Make member.
Remove members
When someone leaves the course or joined the wrong section, the owner opens ⋯ next to them and chooses Remove from space. Removal takes effect immediately for that Space; it does not delete their Vivipod account. Admins can't remove members.
Members who want to leave can choose Leave on their own row.
Choosing access for your class
- Open early, private later. Let students join from the shared link in week 1, then switch the Space to Private. Existing members keep access; new visitors need approval.
- Private from day one. Share the link only with the roster; approve requests as they arrive.
- Review posts separately. Membership approval controls who can enter a Private Space. Topic moderation lets you review each Post before other people with access to the Space can see it.
- Share the load. Make your TA an admin so they can approve requests and publish pending posts while you keep control of the Space settings.
Checklist
- Select Members beside the Space name
- Pending → Approve (Private Spaces)
- Active → ⋯ → Make admin for your TA (owner only)
- Active → ⋯ → Remove from space when needed (owner only)
- Confirm students can open Topics and post
Next steps
- Review and publish pending posts after the class has joined
- Share a Space for link, Canvas, or embed
- Comments and feedback once people can see published posts